Beth El Temple Center is looking for a Temple Administrator to join our professional staff. This key role is responsible for smooth and efficient administrative function of the temple and supervising custodial staff. Reporting to the Rabbi and the Temple President, the Temple Administrator is a full-time benefits-eligible position.
Beth El Temple Center is a 400 member Reform congregation, affiliated with the Union for Reform Judaism. Beth El Temple Center is located in Belmont, MA and serves many surrounding communities, including Cambridge, Watertown, Waltham, Lexington, Arlington, and Somerville. Beth El has a strong egalitarian tradition and welcomes Jews and their families who want to be a part of our Jewish community. Beth El Temple Center offers a place for learning and living Torah, a place to help repair the world, and a place to nurture your soul.
It is important for the Temple Administrator to reflect, in both disposition and work ethic, the Jewish value of Kavod (respect for all), keep a well-run and organized institution, all while maintaining a pleasant and welcoming demeanor and a professional presentation.
More specific responsibilities include the following:
- Manage the day-to-day work of the custodial staff; including supervising room set-up, daily maintenance and cleaning, procedures relating to services, outdoor landscaping/clean-up duties, and building/equipment repairs
- Prepare the Temple for each Jewish Holiday and its corresponding capital needs
- Liaise with and oversee the work of vendors, including IT and general building maintenance
- Handle office administration such as answering calls, taking messages, greeting scheduled visitors, distributing mail, filing paperwork, maintaining materials and ordering supplies
- Utilizing Chaverware database to input, track and report membership data with strict confidentiality
- Create and distribute a wide variety of communications with high attention to detail
- Recruit and oversee the work of office volunteers
- Provide administrative support to the Rabbi, Rabbi Educator, and the Cantor, including calendar management, making copies, and drafting correspondence
- Generate reports and spreadsheets as needed for various functions and activities across the temple.
- Prepare weekly temple newsletter and service folders
- Manage all Temple wide mailings and dues collections.
- Experience working in an administrative capacity, preferably in nonprofit institutions
- Knowledge of Jewish lifecycle events and holidays is a plus, but not required
- Proven success handling a wide range of administrative and operational responsibilities with competing priorities
- The ability to multi-task graciously and effectively
- Exceptional organizational skills, including creating physical and digital systems to improve efficiency, productivity and employee/member experience
- Experience supervising staff and volunteers
- Good judgment - ability to exercise discretion with confidential information, pride of ownership and understanding when to seek help
- Strong verbal and written communication skills
- Professional customer service orientation
- Advanced computer skills, including Microsoft Word and Excel; experience with Access or another database is highly desirable